Streamline Your Writing Process With Scrivener Book Writing Software*...

By Glen C. Strathy

I learned about the Scrivener book writing software when it was recommended by a visitor to this site. And I'm very glad I did. The software, which was created by a writer, combines powerful outlining and cross-referencing features with formatting and word processing. Its clever features solve many of the organizational challenges writers typically face when working on longer projects (such as books and screenplays). I've used it on several projects now, and  highly recommend it. (However, you should know I've been promised a small commission if you purchase the software after clicking on any links from this page.)

Let me show you the highlights...

Scrivener begins by having you create a binder for your project, which could be a book, script, etc. Within that binder are files that hold research documents, trash, and the documents which will make up your manuscript. You create a separate document for each chapter, scene, event, or other section (your choice what to call them). And you can group these documents together within parts, acts, sequences, etc (your choice again).

So far, this folder/document structure is similar to what you can do with any word processor. But the software takes a quantum leap in how you can connect, organize, and work with your documents. Here are some of areas where it has a distinct advantage:

Putting Research and Background Notes at Your Fingertips

Scrivener helps you keep your notes and research files within the same project binder as your manuscript files. What's more, you can link a research document to any section of your manuscript it pertains to.

For instance, let's say you have a scene where your main character meets a mysterious stranger in Greece. While you're writing the scene, you can display alongside it your character notes on the stranger, a photograph of a cafe in Greece you are using as the model for your setting, information on Greek customs, etc. If you are writing fantasy, your notes on various aspects of your world or its history can be linked to the chapters where these details are to be mentioned, and displayed while you are writing.

If you are writing non-fiction, you can have all the facts, figures, and research articles you have amassed stored in documents in the research file. These can also include links to external sources of information, such as online articles or websites. You can also include links to other chapters of your document that present events that are referred to in the chapter you are working on. Whatever information you want can be at your fingertips while you write.

Changing The Order of Scenes, Chapters, or Plot Events

Scrivener provides you with several ways to look at and edit the order of documents within your manuscript folder – which is to say, the order of your scenes or chapters. First, the left-hand column shows you the hierarchy of your documents and lets you drag and drop them, or promote and demote them, until you find the best arrangement. You can also switch to the Outline view to work with this hierarchy in the main window.

More useful is the fact that every document in Scrivener automatically has a virtual index card attached to it. On the index card, you create a title and synopsis for your scene or chapter. You can write the index card before you start writing the chapter (for instance if you just want a place-holder for a scene you know you want to write later). Or you can create the index card after you write a draft chapter or scene, as a way to keep it distinct in your mind.

When you switch to the “Corkboard” view for a particular section (for instance, an act), the software will display the index cards for every document within that section on a virtual corkboard. You can see at a glance the current order of your scenes/chapters, and you can rearrange them by dragging and dropping the index cards.

The corkboard feature mimics very well the way writers have traditionally used index cards. You can display 12-25 index cards at a time, depending on your monitor. If you're writing fiction, that may be enough for you to see at a glance all the scenes within a given act or the signposts for an entire novel. If you're writing non-fiction, you can see all the chapters within a Part, if not the entire book.

Even more useful, You can assign a colour-coded label to each document. For instance, you might give all the events in your Overall Story the label “OS” and assign them the colour red. You can also make the label more descriptive, as in “Jewel heist” or “Love's Labours Lost.” Next, you might label all the events in your main character's arc “MC,” “Bob's arc,” or “Overcoming Fear” and assigned them the colour blue. Once you've done this, you can switch to the Corkboard view and see that index cards for your main character events will be marked with a blue pin and the cards for the overall story will have red pins. You could assign different colours and labels for the impact character and relationship throughlines or for each subplot.

With these labels/pins in place, it becomes very easy to keep track of your various subplots and throughlines, and to play with the order in which you weave them throughout your story until you have a plot structure that flows well.

Ensuring Continuity

Scrivener also lets you assign each document a second tag called a “Status Stamp.” They are so-called because the programmers envisioned writers using the stamps to mark whether a document is a rough draft, first revision, second revision, etc.

However, you are also free to use status stamps to tag any other feature you like. For instance, if you have several Point-of-View characters, you could stamp each scene with the name of its POV character. Or you could use stamps to identify the setting for each chapter. Status stamps can be displayed on the index cards in the Corkboard view, giving you another tool when you are working out your order of events.

You can also track and sort documents according to your chosen keywords. Keywords could be the names of characters who appear in that document, locations, objects, themes, topics, or any other element. This is handy if you can't remember where you introduced a particular fact or object, or if you want to track all the appearances of a particular character, to make sure you kept his hair colour or the spelling of his name consistent.

Multiple Ways To Display Your Documents

When you have a document open for editing, Scrivener can display a column along the right side of the screen called the "Inspector." The Inspector can show you the index card (title and synopsis), label, status stamp, references, notes, and keywords for your document – all right there for you to refer to. You can also open two documents at a time (for instance, the chapter you're working on and one for reference, such as your research notes, a different chapter, or a different part of the same chapter).

Or, just in case you find that view cluttered, you can change to a full-screen mode where all you see is the page your writing on.

Looking at Subplots in Isolation.

Scrivener also allows you to select a group of documents (such as all the events pertaining to one subplot) and display them as if they were one document, in the proper order. This allows you to check the flow within a subplot or throughline. You could “scriven” together all the scenes involving one character, to get a better feel of his arc. Or you could scriven the entire manuscript so it appears as one long document.

Preserving Previous Versions

Sometimes after you revise a chapter, you may wonder if you have actually made it better or worse. Unfortunately, with a word processor, the old version may be lost forever. Scrivener, however, lets you take a snapshot of a document before you revise it – or a series of snapshots showing each version of the document you have created. You can look back over these snapshots at any time to see if some of them have ideas or phrases worth re-incorporating into your book. You can also decide to return entirely to a previous version.

Scrivener also automatically saves your documents while you work, just in case you forget. And every document you send to the “trash” is actually preserved so you can unearth it later on.

Formatting within Scrivener

Scrivener comes with a variety of formats for works, including novels, screenplays, stage plays, radio plays, comic books, sales letters, and non-fiction documents. While it may not have all the features of film industry standard software packages (such as Final Draft or Movie Magic Screenwriter), the fact that formatting is incorporated along with such powerful outlining features is a huge plus.


Scrivener can read most of the major word processor file formats, so you can import your old projects to work on them with Scrivener's features. You can also export the entire project, once it's ready for polishing in your favorite word processor. (The software excludes research documents when it compiles the manuscript for exporting.)

Bonus Tools and Features

Scrivener actually has more tools and options than I could possibly list here. So I'll just mention a few...

  • An excellent random character name generator.
  • Direct links to research tools such as Wikipedia, Google, BrainyQuotes, and
  • A full-screen display option, for when you just want a blank page to type on with no distracting buttons.
  • A scratch-pad for jotting down quick notes.
  • Word count targets -- to let you know when you have reached your daily writing goals or the maximum length you intended for a piece of writing.
  • Word frequency tracking -- so you can tell if you've used a particular word too many times (or not enough times if you're doing search engine optimization).
  • And many more!

In summary: Although I haven't worked with this software for long, I can see it addresses many of the headaches I have experienced writing books in the past. What's more, it addresses them in a way that makes sense to me, the way I think many writers wish they could be addressed.

If you would like to give Scrivener a try, you can purchase it by clicking on one of the following buttons. The software currently costs around US$63, which is quite inexpensive considering how many features it comes with. Special discounts are also available for students.

You can order Scrivener by clicking here.

More Help Getting Started

To take full advantage of the many features Scrivener has to offer, you might consider purchasing Kirk McElhearn's Take Control of Scrivener 3 guide. Recommended by Literature and Latte, the makers of Scrivener, and available on their website, this guide walks you through the complete process of setting up, organizing, writing, formatting, and revising a writing project using Scrivener. It shows you how to make the best use of the software's core features -- plus the many special features you might not otherwise discover.